Email Management Server

Today companies continue to experience substantial growth in storage requirements from their corporate e-mail system. E-mail has become the most accepted and common method of communicating internally with co-workers and externally with customers and suppliers. Often business negotiations, discussions of confidential matters and formalised business contracts are sent via e-mail. As a result, a significant portion of critical corporate data is stored within their e-mail system / i.e. Microsoft Exchange.

To facilitate the proactive maintenance of these systems, removal of unwanted data, and ensure data integrity, companies need to do more than just move old or sensitive data out of their Exchange Servers. The solution requires a sophisticated e-mail management and attachment management solution that will allow appropriate data to be moved into more easily managed locations. This data can then be retained for extended periods of time without having any impact on the performance of the messaging environment. More importantly...unwanted data can be easily discarded.

How it works

• Email Policies can be ran against PSTs, mailboxes, or Public Folders.
• Email Polices are defined in rules that are set up just like regular Outlook rules. This includes all of the options currently available like filtering by file types, filenames, etc.
• Each Email Policy can be set to operate on a set of PSTs, every mailbox, or only selected mailboxes.
• Details about how much space was moved can be emailed to you after each processing period.
• A single share location can be set up to consolidate duplicate attachments moved from multiple mailboxes.
• Attachments can be placed in separate network subfolders for each user, in a users home directory, on a web site or in a single share location that consolidates duplicated attachments across multiple mailboxes.
• Whenever attachments are deleted, they can either be placed in the users Deleted Items folder or permanently deleted.

E-mail Management Server allows administrators to move, copy, delete or archive messages and attachments based on content, age, location, type and size. Administration and management is extremely intuitive with a snap-in for the Microsoft Management Console. All administration is performed through easy to understand and use step by step wizards. Quickly and easily setup scheduled e-mail management, and view the reports on just how efficiently you can clean up your e-mail environment with E-mail Management Server.

For more information please do not hesitate to get in touch.